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Sample Meeting Agenda

Not sure how to run a United Way meeting?  No problem!  You can use the following agenda - or - keep scrolling and use our script!

 

20 minute program

2 minutes

Campaign coordinator or company representative

Welcomes employees and explains the purpose of the campaign and how the company will support the campaign.  

 

3 minutes

Company CEO or Labor Leader

Provides statement(s) of support.  This establishes a corporate and labor commitment to United Way and encourages company-wide participation.

 

4 minutes

Campaign coordinator/committee member

Provides an overview of United Way and the impact of its services.  This informs the audience of the needs in our community and offers them the opportunity to participate in addressing those needs.

 

5 minutes

Employee testimonial or United Way speaker

Illustrates how employee contributions are making a difference in our community.           

 

3 minutes

Campaign video

Raises audience awareness and encourages them to actively support their community by giving through the United Way campaign.

 

3 minutes

Campaign coordinator

               •  Ask employees to complete pledge cards and turn them in, regardless if they choose to give. 

               •  Describe incentives (optional).

               •  Tell employees about leadership giving program.

               •  Answer questions.

               •  Collect pledge cards.

               •  Thank everyone.

 

20 minute program with scripts included

2 minutes

Campaign coordinator or company representative

Welcomes employees and explains the purpose of the campaign and how the company will support the campaign. 

GREETINGS!  AND THANK YOU FOR JOINING US TODAY AS WE LEARN ABOUT UNITED WAY AND THE GREAT WORK IT DOES  WE WILL BE WATCHING A VIDEO AND WE ALSO HAVE A REPRESTATIVE FROM UNITED WAY HERE TO SPEAK TO US TODAY.  AFTER OUR PRESENTATION, I HOPE YOU WILL CONSIDER MAKING A DONATION TO UNITED WAY.  AND NOW, TO TALK ABOUT WHY S/HE SUPPORTS UNITED WAY, PLEASE WELCOME [CEO, MANAGER, LABOR LEADER NAME]!

 

3 minutes

Company CEO or Labor Leader

Provides statement(s) of support.  This establishes a corporate and labor commitment to United Way and encourages company-wide participation.

AT (COMPANY NAME), WE THINK IT’S REALLY IMPORTANT FOR US TO DO OUR PART TO HELP MAKE (TOWN NAME) THE VERY BEST IT CAN BE.  THAT’S WHY (COMPANY NAME) IS A PROUD SUPPORTER OF THE ANNUAL UNITED WAY WORKPLACE CAMPAIGN.

RIGHT HERE IN (TOWN NAME), UNITED WAY OF SOUTH WOOD & ADAMS COUNTIES IS CREATING CHANGE--FROM QUICK FIXES TO REAL, LASTING CHANGE.  BECAUSE IT’S NOT ENOUGH TO JUST TREAT THE SYMPTOMS OF SERIOUS PROBLEMS, UNITED WAY GOES DEEPER, TO GET AT THE HEART OF THE PROBLEMS.  THEIR GOAL--AND OUR GOAL--IS TO MAKE LONG-LASTING CHANGES IN THE COMMUNITY THAT PREVENT PROBLEMS FROM HAPPENING IN THE FIRST PLACE.

AS AN EMPLOYEE OF (COMPANY NAME), YOU CAN MAKE THAT GOAL A REALITY--ALL WITH THE CONVENIENCE OF PAYROLL DEDUCTION.  AND WHETHER YOU GIVE A LITTLE OR A LOT, YOUR UNITED WAY CONTRIBUTION GOES TO WORK BRINGING THE LASTING CHANGE, RIGHT HERE IN (TOWN NAME).

I INVITE YOU TO JOIN US.  IT’S JUST ONE OF THE WAYS WE CAN LIVE UNITED!

 

4 minutes

Campaign coordinator/committee member

Provides an overview of United Way and the impact of its services.  This informs the audience of the needs in our community and offers them the opportunity to participate in addressing those needs.

THANK YOU!  AS YOU KNOW, THE NEED FOR SERVICES IS GREAT IN OUR COMMUNITY.  UNFORTUNATELY, AS NEEDS GO UP, A COMMUNITY’S ABILITY TO RESPOND TO THOSE NEEDS ARE DECREASED.  THIS IS BECAUSE LOCAL RESOURCES THAT HELP PEOPLE BECOME TAPPED OUT;  AND SOME OF THE PEOPLE WHO ARE ASKING FOR HELP MAY HAVE DONATED IN THE PAST AND ARE NO LONGER ABLE.  THAT IS WHY IT IS SO IMPORTANT TO GIVE AS MUCH AS POSSIBLE.  IT IS UP TO US TO “STEP UP TO THE PLATE” AND ADVOCATE FOR OUR NEIGHBORS IN NEED.

IT THINK IT IS ALSO IMPORTANT TO NOTE, THAT WHEN YOU ARE DONATING TO UNITED WAY, IT’S NOT A MATTER OF THE “HAVES” SUPPORTING THE “HAVE-NOTS.”  WE ARE ALL INTERCONNECTED, OR LINKED.  WHEN THAT LINK IS BROKEN, IT AFFECTS ALL OF US.  ALTERNATELY, WHEN CHILDREN START SCHOOL READY TO LEARN, IT AFFECTS ALL OF US.  WHEN YOUTH HAVE POSITIVE ACTIVITIES TO PARTICIPATE IN, IT AFFECTS ALL OF US.  WHEN OUR LOCAL ELDERLY AND DISABLED ARE ABLE TO STAY ACTIVE AND STAY IN THEIR HOMES, IT AFFECTS ALL OF US!

NEXT  I’D LIKE TO INTRODUCE:_____

 

5 minutes

Employee testimonial or United Way speaker

Illustrates how employee contributions are making a difference in our community.          

AFTERWARDS:

SPEAKER:  THANK YOU SO MUCH FOR SHARING YOUR STORY WITH US!  NEXT, WE WOULD LIKE TO SHARE WITH YOU UNITED WAY’S CAMPAIGN VIDEO. 

 

3 minutes

Campaign video

Raises audience awareness and encourages them to actively support their community by giving through the United Way campaign.

 

3 minutes

Campaign coordinator

•  Ask employees to complete pledge cards and turn them in, regardless if they choose to give.

•  Describe incentives (optional).

•  Tell employees about leadership giving program.

•  Answer questions.

•  Collect pledge cards.

•  Thank everyone.

 

WHAT A GREAT VIDEO!  I APPLAUD THE VOLUNTEERS WHO WORKED SO HARD ON THIS!

LAST BUT NOT LEAST, WE HAVE THE PLEDGECARDS!  PLEASE TAKE A MOMENT TO FILL OUT YOUR CARD, REGARDLESS IF YOU ARE PLANNING TO GIVE.  THIS HELPS WITH BOOKKEEPING.  WHILE YOU ARE FILLING OUT OUR PLEDGECARDS, LET ME TAKE A MOMENT TO EXPLAIN THIS YEAR’S INCENTIVES!....

[IF USING THE CAMPAIGN IN A BAG PLAN, CONTINUE.  IF NOT, FILL IN WITH YOUR OWN INFORMATION AND SKIP TO THE LEADERSHIP GIVING PROGRAM]

ON TUESDAY WE WILL BE HAVING A SILENT AUCTION, SO PLEASE BRING ME YOUR “WHITE ELEPHANT” ITEMS BY TOMORROW MORNING.  AND DON’T FORGET TO BID ON THE ITEMS YOU’D LIKE!  DEADLINE TO BID IS FRIDAY AT THE END OF THE DAY!

ON WEDNESDAY, WE WILL BE HAVING A “BABY PHOTO CONTEST!”  BABY PHOTOS OF OUR STAFF/SUPERVISORS WILL BE ON DISPLAY AND FOR A $1.00 DONATION TO UNITED WAY, YOU CAN PLAY TO WIN SOME COOL PRIZES!  SIMPLY VOTE FOR WHO YOU THINK EACH BABY PHOTO IS AND GET ME YOUR FORMS BY FRIDAY BEFORE THE END OF THE DAY.

If you plan to use the T-shirt cut outs on Thursday:

ON THURSDAY, WE WILL BE HANGING “LIVE UNITED” SHIRTS IN THE BREAKROOM!  WELL, ACUTALLY THEY ARE PAPER VERSIONS!  FOR A $1.00 DONATION YOU CAN SIGN YOUR NAME TO ONE AND HANG IT UP FOR ALL TO SEE!

I WOULD ALSO LIKE TO TALK FOR ONE MOMENT ABOUT UNITED WAY’S LEADERSHIP GIVING PROGRAM.  ANYBODY WHO DONATES $500 QUALIFIES FOR THE PROGRAM.  THIS CAN BE A COMBINED GIFT WITH ANOTHER PERSON IN YOUR HOUSEHOLD.  SO, IN OTHER WORDS, IF YOU DONATE $250, AND YOUR SIGNFICANT OTHER DONATES $250, YOUR GIFTS WOULD BOTH BE CONSIDERED LEADERSHIP GIVERS.  ALL LEADERSHIP GIVERS RECEIVE A SPECIAL PLAQUE AND A YEAR TAG FOR EACH YEAR THEY ACHIEVE LEADERSHIP LEVELS.  THERE IS A SPECIAL SECTION ON YOUR PLEGECARD FOR LEADERSHIP GIVING.  PLEASE LET ME KNOW IF YOU HAVE ANY QUESTIONS.

IF NOBODY HAS ANY QUESTIONS, THEN THAT CONCLUDES OUR UNITED WAY MEETING!  PLEASE HAND ME YOUR PLEDGECARDS OR MAKE SURE YOU GET THEM TO ME BY :________________.  THANK YOU!!!

AND THANK YOU FOR YOUR SUPPORT OF UNITED WAY.  YOUR GIFT TO UNITED WAY WILL GO FAR AND IS GREATLY APPRECIATED!